This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Meadow Reproductive Health and Wellness (MRHW) and staff are committed to the protection of the privacy of your health record and the confidentiality of your visit. In accordance with the Federal Health Information Portability and Accountability Act (HIPAA), our commitment to your privacy exceeds the requirements of the law.
Your healthcare record, whether in written, printed or electronic form, and the information it contains will not be disclosed or released to any one outside of MRHW without your written authorization except as allowed by state or federal law.
No one, including your parent or spouse, will be allowed access to your information without your written authorization except when required by law. Whenever possible, the information will be “de-identified,” that means your name, address, and other identifying information will be removed.
Meadow Reproductive Health and Wellness may use your health information for the purpose of:
Help manage the health care treatment you receive
We may use your health information and share it with other professionals at MRHW to determine the best treatment for you. When you choose to give us personal information, we keep it confidential, and solely for scheduling your requested appointment.
Manage and improve our organization
We may use and share information in your health record to assess the care you received and the outcomes for the purpose of our Continuous Quality Improvement Program.
Pay for your health services
If you want to submit a claim to your insurance company for reimbursement, MRHW will do so for you as a courtesy or can assist you in preparing the necessary forms. Many insurance companies include full range reproductive health care in their policies, but your employer may have excluded pregnancy related services or family planning because of recent Supreme court rulings putting the rights of a business above those of their employees. Every policy is different, so please ask your policy’s Customer Service representative.
If your services are being paid in full or in part by a local or national reproductive health fund, MRHW may securely share limited health information with these organizations to improve the quality of their care.
Facilitate Research
MRHW may share information with our insurance company in response to litigation. De-identified statistical information may be released to the National Abortion Federation (NAF) and other organizations to improve the quality of our care. Any outside agency will also be required to safeguard your information.
Disclosures Required by Federal Law
MRHW may be required by federal law to report health information related to adverse events with regard to defective products to the Food and Drug Administration (FDA), the Centers for Disease Control (CDC) or the Health and Human Services Administration (HHS).
Disclosures Required by State Law
The Commonwealth of Virginia requires reporting of statistical information regarding abortions, including patient age, race, educational status, city or county of residence, and gestational age. You may opt out of providing this information. We will not release your name, address, or any other identifying information.
Help with public health and safety issues
MRHW may be required by law to report health information related to preventing certain communicable diseases, injury or disability.
Respond to lawsuits and legal actions
MRHW may be required to report health information in response to a valid subpoena such as in cases of abuse or other crimes.
Meadow Reproductive Health and Wellness will not sell, rent, share, or otherwise disclose mailing lists or other personally identifiable information to any outside organization.